Privacy

Padma Pura Foundation is responsible for the processing of personal data described in this privacy statement.

Padma Pura Foundation

Email: info@padmapura.com

RSIN: 861789659

Depending on your contact with Padma Pura Foundation, we may process personal data such as your name, email address and, where needed for practical organisation, your telephone number.

We may also process information you provide in email or other correspondence, information relating to registration for or participation in activities, membership and access to the Members Portal, limited volunteer information such as availability and assigned tasks, and donation and payment information such as account holder name, IBAN, amount, date and payment description.

We process only personal data that are reasonably necessary for the relevant purpose.

We may use personal data to respond to questions and email, send news and announcements through the mailing list, organise teachings, gatherings and other activities, administer membership and Members Portal access, coordinate volunteers, administer donations and payments and comply with legal and administrative obligations.

Depending on the processing, we rely on consent, performance of an agreement or arrangement, compliance with a legal obligation or a legitimate interest of Padma Pura Foundation.

A legitimate interest may include necessary organisational and administrative activities, provided that these interests are not overridden by the interests and privacy rights of the individuals concerned.

Where processing is based on consent, you may withdraw that consent at any time.

When you join the mailing list, we use your name and/or email address to send information about Padma Pura Foundation, teachings, activities and related matters.

You can unsubscribe at any time by contacting info@padmapura.com or by using an unsubscribe option in a message where available.

For the organisation of activities we may process contact and registration information.

Limited personal data of volunteers may appear in, for example, an event plan or schedule. These data are used only for the practical organisation of the relevant activity.

The Padma Pura Foundation Members Portal is provided through Microsoft 365 and SharePoint.

Personal data may be processed within the Microsoft 365 environment to provide and manage access. Microsoft provides these services to Padma Pura Foundation and processes data in accordance with the applicable privacy and data protection terms.

When you make a donation or other payment, information such as your name, bank account number, amount, date and payment description may appear in our financial administration.

We use this information to process payments, maintain our financial administration and comply with legal obligations.

Data forming part of legally required financial records are retained for the applicable statutory retention period.

We do not retain personal data longer than necessary for the purpose for which they were collected, unless a legal retention obligation applies.

Email and contact information are deleted when no longer needed for the relevant contact or administration. Mailing list data are retained until you unsubscribe or the mailing list is discontinued. Activity and volunteer information is deleted when no longer needed for organisation or accountability. Membership data are retained for as long as necessary for membership and membership administration. Financial records are retained for the legally required period.

We do not sell personal data.

Personal data are shared only where necessary for our activities, where we use a service provider or where we are legally required to do so.

Service providers may include Microsoft 365/SharePoint, email providers, hosting providers, banks and administrative service providers.

Some service providers may process personal data outside the European Economic Area. Where this occurs, applicable safeguards for data protection are used in accordance with the GDPR.

The public website padmapura.org currently does not use analytics, advertising trackers or marketing cookies.

The website contains ordinary links to external websites, including Facebook and YouTube. When you follow such a link, you leave padmapura.org and the privacy policy of the relevant external provider applies.

We take appropriate technical and organisational measures to protect personal data against loss, unauthorised access, misuse and unauthorised alteration.

Under the GDPR, where applicable, you have the right to access your personal data, have inaccurate data corrected, have data erased, restrict processing, object to certain processing, receive or transfer your data and withdraw previously given consent.

For questions or requests concerning your personal data, please contact info@padmapura.com.

We may ask you to provide sufficient proof of identity before carrying out a request.

If you have questions or concerns about how we process personal data, you can first contact us at info@padmapura.com.

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

We may update this privacy statement when our working practices, services or legal obligations change. The current version will be published on this website.